Job Description

Job Title: Virtual Assistant 

Company: Virtual Services by Trenise 

Location: Hybrid, Phoenix, AZ 

Position Type: Contract

About VSBTW:

Virtual Services by Trenise (VSBTW) provides high-quality Executive Virtual Assistance to small business owners who need back-end administrative, operational, and marketing support. Our mission is to take the weight off our clients’ shoulders so they can focus on growing their businesses, spending time with family, and enjoying more freedom.

At VSBTW, we customize our services to fit each client’s unique needs and prioritize exceptional client service with attention to detail, strong communication, and efficient execution.

Position Overview:

We’re looking for a proactive, reliable, and detail-loving Virtual Assistant to work alongside our CEO in supporting clients, managing projects, and keeping things running smoothly behind the scenes. This is a flexible part-time role with the potential for growth, ideal for someone who thrives in organized systems, loves variety, and is passionate about making an impact through support.

What You'll Do:

Operations & Project Management

• Track project deliverables and timelines to ensure deadlines are met
• Coordinate communication with contractors, clients, and partners
• Set up and maintain systems like CRMs, project management tools, and automation
• Support and refine internal workflows for day-to-day business operations
• Create and document standard operating procedures (SOPs)

Administrative Support

• Manage calendars, schedule meetings, and handle logistics
• Organize digital files, prepare reports, and manage inbox communications
• Conduct research and compile findings for the CEO or clients
• Assist with light travel planning and various admin-related tasks

Marketing & Content Support

• Draft and schedule newsletters, social media posts, and marketing campaigns
• Create and format digital assets such as guides, ebooks, and resource materials
• Track performance metrics for marketing efforts and provide regular updates
• Support brand consistency and communication efforts across platforms

Qualifications & Skills:

• 2+ years of experience as a Virtual Assistant, Project Coordinator, or similar administrative role
• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously
• Tech-savvy and confident in setting up and managing systems such as CRMs, project management tools, and automations
• Proficient in tools such as Google Workspace, Microsoft Office, Canva, Asana, Flodesk, Zoom, and other common digital platforms
• Excellent written and verbal communication skills
• Ability to work independently with minimal supervision and high attention to detail
• Strong time management and follow-through
• Experience in content creation (newsletters, social media, ebooks, guides) is a plus
• Comfortable working in a fast-paced, remote environment
• Located in Phoenix, AZ
• Reliable high-speed internet and access to a dedicated workspace

You’re a perfect fit for VSBTW if...

• You are truthful and honest.
• You wake up every morning eager to serve and support
• You are fun and relaxed and also have very high standards.
• You take fast action without compromising quality work.
• You are passionate about building and maintaining relationships.
• You are flexible and open to learning new things.
• You take ownership and responsibility for your actions.
• You enjoy working with others in a collaborative community.
• You are coachable and appreciate feedback.
• You are flexible, compassionate, and team-oriented.
• You are highly detail-oriented with a high follow-through.
• You can manage multiple projects at the same time in a fast-paced environment.
• You love systems and checklists.
• You have reliable, high-speed internet.

Contract Terms & Compensation:

• This is a part-time, hybrid contractor position with flexible hours. This position also holds the potential for future growth for the right candidate.
• Compensation: $20 an hour, 20 hours per month

Application Process:

Interested candidates should submit their job application here.

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