Job Description

Job Summary

Under the direction of the school site Principal, assists certificated teacher(s) in providing supervision and instruction to students; monitor and report student progress in areas of behavior and performance; perform clerical and instructional support duties.


$35.00 - $42.57/hour to start. This position is eligible for District sponsored health & welfare benefits per the terms of the classified staff contract.

Job Description / Essential Elements:

PORTOLA VALLEY SCHOOL DISTRICT
4575 Alpine Road, Portola Valley, CA 94028 (650) 851-1777

Notice of Classified Employment Opportunity: 2024-2025 School Year
POSITION: School Secretary: 190 Day assignment
SCHEDULE: 7:30 a.m. - 4:00 p.m. (includes 30 min. unpaid lunch)
LOCATION: Corte Madera School , Grades 4 - 8
SALARY RANGE: $35.00 - $42.57/hour to start depending upon experience

POSTING DATE: August 22, 2024
START DATE: Immediately

A complete application file must include:
Cover letter and resume.
Three letters of recommendation, including one regarding most recent work experience.
Completed EdJoin classified application.

DEFINITION:
Under the supervision and general direction of the school site Principal and Office Manager, perform advanced secretarial and clerical duties. Duties require organizational and filing skills, attendance taking, and frequent communication with parents, staff and students.

ESSENTIAL JOB FUNCTIONS:

• Provide information to students, parents, faculty and school personnel regarding daily school activities and schedules, referring problems to Principal or designated staff.
• Answer phones, greet parents and visitors. Take and relay messages from parents and staff, and vice versa.
• Communicate with the Principal and Office Manager to coordinate routine school operations and maintenance.
• Help resolve student conflicts and issues, and assist in maintaining appropriate student behavior in the school office.
• Collect and maintain information packets for incoming students, and mid-year enrollments.
• Manage daily attendance, attendance reporting, and student records via PowerSchool.
• Compose routine correspondence as needed, provide clerical assistance to school related groups or assist teachers in the preparation of classroom materials.
• Administer minor, allowable, first aid to pupils, contact parents or professional help when appropriate. Dispense prescribed medication to students in accordance with district policy.
• Order a wide variety of equipment, materials, and supplies; assure receipt and proper distribution; maintain proper inventory.
• Work with parent volunteers, and interface with substitute teachers, providing necessary materials, directions and payroll information.
• Sign-in returning or tardy students, sign-out leaving, or ill students.
• Open and distribute mail, maintain office filing system.
• Assist with daily breakfast and lunch meal service distribution and program recordkeeping.
• Demonstrate interpersonal skills using tact, patience, courtesy.
• Work confidentially with discretion and adhere to the appropriate code of ethics.
• Perform other duties as assigned, as may be requested by the Principal and/or Office Manager.

DESIRABLE QUALIFICATIONS:
Knowledge of:

• District administrative programs, policies and procedures related to elementary school office functions
• Standard office clerical and secretarial best practices.
• Programs that manage communication, state reporting, attendance, grades, etc.
• Terminology, practices and procedures related to public school office processes.
• Modern office practices, procedures and equipment.
• Telephone techniques and etiquette.
• Business letter and report writing techniques.
• Methods of collecting and organizing data and information.

Ability to:

• Read, understand and follow oral and written instructions;
• Establish and maintain effective working relationships with students, staff and parents;
• Use correct grammar, spelling, punctuation and vocabulary.
• Manage sensitive student, parent and/or employee situations in an effective manner;
• Maintain regular, predictable attendance;
• The use of standard office equipment, including computer and related software;
• Meet timelines and deadlines;
• Supervise students as needed.

Experience:

A combination of training and experience equivalent to two years clerical experience in a public school office including experience in aspects of school office operations, one year of secretarial experience.

ADA Compliance:

• Significant sitting, standing, bending, stooping, kneeling, and walking (at times over uneven ground, or at an accelerated pace).
• Ability to lift up to 25 lbs.
• Maintain regular and predictable attendance.
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Environmental Factors: A large part of the required daily assignments will take place indoors in an office setting. Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, odors, wetness, humidity, rain, fumes, temperature extremes, machinery vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.
• Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability.

Portola Valley School District programs, activities, practices, and employment shall be free from discrimination, harassment, intimidation, and bullying of any student based on the student's actual race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.

PVSD contact for discrimination, harassment, intimidation, bullying, and Title IX contact:
Lynette Hovland
Ormondale School Principal
200 Shawnee Pass
Portola Valley, CA 94028
(650) 851-1777 x2650

The Portola Valley School District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Portola Valley School District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Requirements / Qualifications

Applicants must submit a complete application file, including:
* Cover letter and resume (including references).
* Completed online EdJoin application.
* Up to 3 current letters of recommendation will be considered.

Job Tags

Contract work, Work experience placement, Immediate start,

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