Job Description

DEFINITION

Under immediate supervision of the Office Manager, performs a variety of clerical duties of a routine and recurring nature.

TYPICAL DUTIES

Prepares a variety of letters, memos, forms, reports, arithmetical summaries, and other material, typically using computer software.

Compiles, interprets, and codes data from various sources; enters data utilizing computer systems and programs for functions such as procurement, student attendance, and personnel; and prepares related reports.

Checks forms and records for completeness and accuracy.

Maintains files, records, and other information.

Responds to employee/public inquiries by telephone and in person to provide or request information.

Orders, receives, and distributes office supplies.

Receives, sorts, and distributes incoming and outgoing correspondence.

Operates a variety of office equipment, e.g., computers, printers, copiers, calculators, typewriters, microfilm machines, facsimile machines, etc.

Reports software and hardware problems to the IT Helpdesk.

May prepare, modify, and update simple spreadsheets.

May assist in preparing employee time reports and maintaining routine bookkeeping and payroll records.

May orient and train new employees and/or student workers in office procedures.

Performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES

An Office Technician performs a variety of clerical duties ranging from entry level to those requiring the exercise of judgment based on training and experience. An Office Technician (Restricted) is hired in accordance with the provisions of Education Code Section 45259.

A Senior Office Technician performs a variety of moderately to highly complex clerical duties that require strong independence of judgment and action. The duties typically require extensive contacts with others and responsibility for specific functions of an office and may include manipulating spreadsheets and providing work direction of a small group of personnel.

SUPERVISION

General supervision is received from a higher-level employee. Work direction may be exercised over student workers.

Knowledge of:

English composition

Basic arithmetic

Office practices and procedures

Operation of various office machines

Microsoft Word

Web browsing techniques

Appropriate techniques used in providing information in person and on the telephone

Ability to:

Understand, interpret, and apply pertinent laws, rules, regulations, and procedures

Write legibly

Organize files and keep accurate records

Work effectively with employees, students, and the public

Use a personal computer to input, edit, extract, and format data and information

Produce, retrieve, and store word-processing and email documents

Communicate effectively orally and in writing

Type rapidly and accurately using a computer keyboard

Bilingual in Spanish is required

ENTRANCE QUALIFICATIONS

Education:

Graduation from high school or evidence of equivalent educational proficiency. An Associate of Arts degree from a recognized two year college or 60 semester or equivalent quarter units from an recognized college or university is preferred. Courses in office practices and procedures, business arithmetic, and business English are preferred.

Special:

All employees are subject to fingerprinting and a review of conviction records.

Semillas Community Schools does not discriminate on the basis of sex, sexual orientation, age, race, color, national or ethnic origin, or disability in administration of its admissions or educational policies, other School-administered programs, or in employment. The School complies with the amended Family education Rights and Privacy Act, Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act, and Section 504 of the Rehabilitation Act of 1973.

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Requirements / Qualifications

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