Job Description

About Us:

We are a growing business and litigation law firm in the Mid-Atlantic region. Our team's dedication to excellence has established us as a leader in the legal industry. We are currently seeking a highly skilled and experienced Legal Administrative Assistant to support our Richmond Office.

Job Summary:

We are seeking a skilled Legal Administrative Assistant to support our Healthcare Litigation practice. The ideal candidate will have healthcare legal experience, whether gained in a law firm or a healthcare company’s legal department. Candidates may also supplement their healthcare legal experience with law firm experience supporting healthcare or commercial real estate attorneys.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment. The Legal Administrative Assistant will provide comprehensive administrative and legal support, including document preparation, calendar management, client communication, and coordination of transactional matters.

Key Responsibilities:

• Provide administrative support to attorneys within the Healthcare Practice Group, including calendar management and correspondence handling.
• Prepare, edit, and format legal documents, contracts, agreements, and correspondence.
• Maintain, organize, and manage case files, client records, and other legal documents.
• Coordinate the execution of legal documents, obtaining signatures, notarization, and filing as required.
• Serve as a liaison between attorneys, clients, healthcare providers, and regulatory agencies.
• Manage and track deadlines, ensuring timely filings and submissions.
• Assist with due diligence, document reviews, and regulatory compliance matters related to healthcare transactions.
• Prepare and file regulatory and corporate documents as required by federal and state healthcare laws.
• Maintain a high level of confidentiality regarding all sensitive legal and client matters.
• Organize team meetings, prepare meeting materials, and track follow-up actions.
• Handle administrative tasks related to billing, time entry, and expense reporting for attorneys.
• Collaborate with other administrative staff and legal professionals to ensure smooth workflow and efficiency.

Skills and Abilities:

• Strong administrative and organizational skills, with the ability to manage multiple deadlines.
• Excellent communication and interpersonal skills to liaise with attorneys, clients and other stakeholders.
• Proficiency in legal documentation, contract management, and regulatory filings.
• Ability to maintain confidentiality and handle sensitive information.
• Proactive problem-solving skills.
• Proficiency with Microsoft Office Suite and legal document management software.
• Ability to create an organized filing system.

Education and Experience:

• Bachelor's degree preferred, but high school diploma accepted with some college or equivalent work experience.
• 3+ years of experience in a law firm or healthcare company’s legal department handling healthcare-related legal matters.
• Experience in litigation and administrative law is required.
• Experience in communicating with government agencies is highly preferred.

What We Offer:

• A competitive salary and benefits package.
• Opportunities for professional growth and development within a dynamic and supportive environment.
• A collaborative culture that values innovation, integrity, and inclusivity.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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