Job Description

Job Summary

We are seeking a detail-oriented and proactive Administrative Assistant to support the daily operations of our residential real estate company. In this role, you will manage office tasks, including answering calls, scheduling appointments, and maintaining office organization. You will assist in preparing resident documents, property communications, and marketing materials, while ensuring property listings are up-to-date. The position also involves supporting real estate agents with various administrative tasks. Strong communication and organizational skills are essential, along with the ability to handle multiple tasks in a fast-paced environment. 

Responsibilities

• Maintain a tidy and efficient office environment by managing supplies and organizing paperwork.
• Answer calls and emails, respond to inquiries, and coordinate property tours and meetings.
• Update and manage CRM systems with client information, listings, and transaction records.
• Help facilitate property transactions by tracking deadlines, payments, and necessary documents.
• Process payments, track expenses, and assist in generating financial reports.
• Maintain an organized office environment by managing supplies and equipment.
• Assist real estate agents with administrative tasks, including showings, correspondence, and scheduling.
• Maintain confidential records and business information, ensuring document security.
• Take on miscellaneous tasks as requested by the office manager or real estate agents, such as running errands or conducting research for property valuations.

Qualifications

• Bachelor's degree in Business Administration, Real Estate, Marketing, or a related field.
• 1-2 years of administrative or office management experience, preferably in real estate.
• Familiarity with real estate processes, contracts, and transactions is a plus.
• Proficiency in Google Suite and experience with CRM systems (Yardi, AppFolio, etc.).
• Strong verbal and written communication skills.
• Excellent organizational skills and ability to prioritize tasks in a fast-paced environment.
• Customer service experience with a focus on professionalism and problem-solving.

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