Job Description
Sr Executive Assistant, Growth (Hybrid - Acton, MA) at Insulet Corporation summary:
The Senior Executive Assistant supports the Chief Growth Officer and the executive team with high-level administrative tasks, including calendar management, meeting coordination, travel arrangements, and expense processing. This role requires exceptional organizational skills, discretion, and proficiency with digital collaboration tools such as MS Teams, SharePoint, Concur, and SAP. The position also involves event planning, vendor management, and maintaining seamless communication across the Growth organization in a hybrid work environment.
The Senior Executive Assistant will provide high-level administrative support to the Executive Team member and when possible, the position will also provide support to other members of the executive team, as needed. The ideal candidate is a seasoned, detail-oriented professional with exceptional multitasking abilities and a proactive mindset. This role requires excellent communication skills, sound judgment, discretion, and the ability to operate independently in a fast-paced environment.
RESPONSIBILITIES - Executive Support & Point of Contact: Serve as the primary liaison for the Chief Growth Officer, both in-person and virtually, ensuring seamless communication and coordination.
- Calendar & Scheduling Management: Manage complex calendars including prioritizing meetings, resolving scheduling conflicts, and coordinating logistics such as room bookings, agendas, IT setup, presentations, catering, and attendee updates.
- Calendar Alignment: Ensure the Growth organization's calendar is synchronized with the broader enterprise calendar.
- Digital Collaboration Tools: Maintain and update the team collaboration spaces like Teams and SharePoint to support team communication and alignment.
- Expense Management: Prepare and submit expense reports via Concur, ensuring accuracy and compliance. Reconcile corporate card transactions regularly.
- Meeting Coordination: Organize and facilitate meetings across platforms (MS Teams, Zoom, etc.), including agenda preparation, minute-taking, action item tracking, and presentation development. Lead logistics for quarterly town Halls.
- Event Planning: Plan and execute team offsites, social events, and other gatherings led by the Growth Officer, including venue selection, catering, and vendor coordination.
- Vendor & Purchase Order Management: Use SAP to create vendor accounts and process purchase orders. Track approvals and ensure timely payments.
- Invoice Processing: Manage invoices, resolve discrepancies, and maintain accurate financial records.
- Travel Arrangements: Coordinate domestic and international travel, including flights, accommodations, ground transportation, and itinerary management. Handle last-minute changes with agility.
- Confidentiality & Communication: Handle sensitive corporate information with discretion and communicate professionally within scope of authority.
- Additional Duties: Perform other responsibilities as assigned to support the effectiveness of the growth office
EDUCATION AND EXPERIENCE: Minimum Requirements: - 7-10 years of experience supporting C-level executives.
- Proven ability to manage complex projects and coordinate across stakeholders.
- Experience in global organizations, navigating time zones and cultural nuances.
Skills/Competencies: - Dependable, highly organized and very detail oriented.
- Ability to act independently and use discretionary judgment.
- Demonstrated problem-solving and project management skills.
- High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), MS Teams, SharePoint, and Smartsheet.
- Experience with Concur and SAP is highly desirable.
- Exceptional verbal, written, and presentation skills.
- Ability to manage multiple priorities and work effectively under pressure.
- Strong interpersonal skills and a collaborative, team-oriented approach.
- Resilient and professional mindset in a dynamic and fast-moving environment
Additional Requirements: - Occasional travel may be required based on business needs
NOTE: This position is eligible for hybrid working arrangements and requires on-site work from an Insulet office. #LI-Hybrid Additional Information:
The US base salary range for this full-time position is $84,000.00 - $126,000.00. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position in the primary work location in the US. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your Talent Acquisition Specialist can share more about the specific salary range for your preferred location during the hiring process. Please note that the compensation details listed in US role postings reflect the base salary only, and do not include bonus, equity, or benefits.
Insulet Corporation (NASDAQ: PODD), headquartered in Massachusetts, is an innovative medical device company dedicated to simplifying life for people with diabetes and other conditions through its Omnipod product platform. The Omnipod Insulin Management System provides a unique alternative to traditional insulin delivery methods. With its simple, wearable design, the tubeless disposable Pod provides up to three days of non-stop insulin delivery, without the need to see or handle a needle. Insulet's flagship innovation, the Omnipod 5 Automated Insulin Delivery System, integrates with a continuous glucose monitor to manage blood sugar with no multiple daily injections, zero fingersticks, and can be controlled by a compatible personal smartphone in the U.S. or by the Omnipod 5 Controller. Insulet also leverages the unique design of its Pod by tailoring its Omnipod technology platform for the delivery of non-insulin subcutaneous drugs across other therapeutic areas. For more information, please visit insulet.com and omnipod.com.
We are looking for highly motivated, performance-driven individuals to be a part of our expanding team. We do this by hiring amazing people guided by shared values who exceed customer expectations. Our continued success depends on it!
At Insulet Corporation all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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Keywords:
executive assistant, administrative support, calendar management, meeting coordination, travel arrangements, expense reporting, event planning, vendor management, digital collaboration, SAP, Concur
Job Tags
Full time, Work at office,