Job Description

The mission of the Office of Facilities Planning and Management (OFPM) in the School of Medicine is to plan for and
manage the facilities needs of the School of Medicine community in the areas of facilities operations, capital planning and budgeting, projects from programming through occupancy, space inventory, and facility assets.

In pursuit of this mission, the department is seeking a Space Data Manager who will oversee and manage space data analytics and reporting for the School of Medicine (SoM). The Space Data Manager will serve as the primary contact and subject matter expert on all SOM space and occupancy information. This position actively participates in strategic space planning and presents SoM space analyses and recommendations to various senior leadership space and planning committees. This position is a hybrid position.

Duties include*:

• Serve as primary contact and subject matter expert on all SoM space and occupancy information. Serve as subject matter expert for all SoM space data classification, coding, and reporting requests.
• Create and perform space planning scenario modeling for large SoM planning projects for existing and proposed future locations. Contribute to Stanford Medicine integrated space planning scenario modeling for joint planning projects for existing and proposed future locations. Maintain high level schedule of large planning projects and critical dependencies.
• Develop and implement a consistent and continuous process across SoM to input and maintain accurate and complete space data in our Stanford University (SU) space data systems.
• Design and utilize space data reporting to inform in strategic space planning. Utilize reporting to effectively communicate and advocate for School of Medicine interests on various space and planning committees.
• Utilize considerable interpersonal and communication skills to effectively convey findings and recommendations to a wide variety of audiences and influence senior leadership & faculty in key decisions.
• Provide advanced experience applying analytical software, database management system software, database reporting software, database user interface and query software, and data mining software. Distribute and disseminate reports to applicable agencies, researchers, management, and other internal end-users.
• Develop and collect data for space metrics and Key Performance Indicators (KPIs) for the monthly Tableau dashboard. Analyze data for key strengths and trends.
• Lead annual Space Data Certification process across SoM.
• Facilitate the annual Inter-entity Reporting process representing SoM.
• Create tracking system to track all space MOU’s involving SU/Stanford Medicine entities.
• Manage multiple activities in a deadline-oriented environment; highly organized, flexible, and rigorous attention to detail. Effectively manage multiple requests from internal and external customers.
• Lead and supervise the OFPM Space Management Team by managing their professional development and providing strategic direction for driving the implementation of the Space Management team goals.

* - Other duties may also be assigned.

DESIRED QUALIFICATIONS:

• Experience with space management and/or space planning required.
• Able to develop insightful business intelligence reports (KPI’s, metrics, ad hoc queries) and/or dashboards.
• Able to examine data problem areas, find process redundancies, and automate or standardize the data collection process.
• Experience in space database management (e.g. Archibus).
• Advanced Microsoft Office (Excel, PowerPoint, etc.) skills.
• Experience in AutoCAD, Excel Visual Basic, PLSQL, Oracle Database, OBIEE, Tableau.
• Have a broad understanding of system integration, database structures, and table field mappings.
• Previous Stanford experience a plus.
  

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and five years of relevant experience or combination of education and relevant experience. Experience in a quantitative discipline such as economics, finance, statistics, or engineering.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Advanced experience applying analytical software, database management system software, database reporting software, database user interface and query software, and data mining software.
• Advanced ability to collect data using a variety of methods, such as data mining and hardcopy or electronic documentation study, to improve or expand databases.
• Advanced experience utilizing complex statistical tools and techniques.
• Considerable interpersonal and communication skills to effectively convey findings and recommendations to a wide variety of audiences and influence senior leadership & faculty in key decisions.
• Ability to manage multiple activities in a deadline-oriented environment; highly organized, flexible, and rigorous attention to detail.
• Ability to use logic to calculate data; efficiently construct a database or scrutinize the form of a question.
• Ability to work with data of varying levels of complexity, quality, and validity.
• Demonstrated ability to produce data in a clear and understandable manner meeting user requirements.
• Effectively manage multiple requests from internal and external customers.
• Demonstrated experience in leading projects with users/clients.

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
• Occasionally write by hand, twist, bend, stoop and squat.
• Rarely stand, walk, reach or work above shoulders and use a telephone.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

May work extended hours during peak business cycles.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

The expected pay range for this position is $132,498 to $157,989 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website () provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form .

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

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