Job Description
School Administrative Assistant (Receptionist)12-Month Who we are: Reach Cyber Charter School is a tuition-free online public K-12 school in Pennsylvania, connecting students with certified teachers and a high-quality curriculum. Authorized by the Pennsylvania Department of Education in 2016, Reach Cyber Charter School is state certified and open to students throughout Pennsylvania with a vision to inspire and nurture future success for all students. Our Reach family promotes a vision that provides a collaborative team environment and allows you to utilize various resources to inspire and nurture future success for all students in Pennsylvania.
Position Summary: The Administrative Assistant Receptionist will provide first point-of-contact for incoming calls, visitors, and office personnel, to assist in the coordination and support of the general day to day administrative, clerical and operational tasks related to the successful management of the school's general support office. The Administrative Assistant will be responsible for the successful completion of the following tasks:
- Answer phone lines, resolve in-office concerns and support visitors and vendors as needed.
- Provide excellent service through courteous, informed, accessible and professional engagement.
- Monitor and process incoming mail; scan, file, and distribute to necessary parties.
- General and program specific clerical functions (e.g. scheduling, copying, faxing, etc.) for the purpose of supporting assigned administrator with necessary materials.
- Sending student records when requested by other school
- Track Incoming and outgoing record movement in the
- Maintain student records electronically, while maintaining
- Maintain database of education contacts from PA school districts.
- Respond to inquiries from a variety of internal and external parties (e.g. staff, auditors, community, parents, public agencies, etc.) both in person and over the telephone. for the purpose of providing information, facilitating communication among parties and/or providing direction.
- Assist other internal departments with clerical and mailing
- Assist the School Office Manager to support the school in various areas to include Supply Inventory, On-Site Room Reservations, Professional Development Day, and Graduation Day.
- Assist variety of other departments as needed.
- Additional duties as assigned.
Education/Qualifications - Minimum Education/Certification:
- Associate degree from an accredited college or university
- Bachelors
- Experience Requirements:
- Two (2) years of relevant administrative and/or clerical duties.
Knowledge / Skills / Abilities - Ability to multitask in a fast paced environment
- Exceptional interpersonal skills and attention to detail
- Excellent communication skills, both oral and written
- Customer focused mentality
- High degree of flexibility
- Ability to work well with students, families, and colleagues at all levels within a diverse, multicultural, collaborative environment
Tools/Equipment Used: - School issued laptop
- Microsoft Suite
- Adobe
- Excel and Google Sheets
Essential Functions / Duties / Responsibilities: - Must reside in the state of Pennsylvania
- Must reside within driving distance of the Harrisburg office as this position requires the candidate to be in the office 3 days a week
- Ability to pass the background checks required for all school employees in Pennsylvania.
- This position could include limited travel and could include limited overnight travel.
Physical Requirements/Environment - Ability to stand, bend, stoop, sit, lift, reach, communicate (vision, hearing, and speech), carry or convey sufficient weight to safely and effectively carry out functions, duties, and responsibilities
- Ability to independently ambulate
- Ability to travel to and from assigned work locations without employer support
- Able to independently read, write, speak, and comprehend the English language
- Ability to work every Monday through Friday during normal work hours, as well as infrequent extended hours and attendance at scheduled evening meetings.
- Must have sufficient visual acuity to be able to work with computers and associated equipment as well as read and interpret handwritten documents.
What we offer you for all your hard work Reach Cyber Charter School is dedicated to providing our employees with a comprehensive benefits package offering flexibility to customize benefits to meet your needs by offering major medical, dental, and vision; HSA and FSA; company paid Basic Life/AD&D, STD, LTD and EAP; a retirement plan; voluntary Life/AD&D; as well as perks and discount programs.
Diversity, Equity, & Inclusion Statement of Principle Reach's Mission is to help each student maximize their potential through an individualized learning program. We strive to model our mission by empowering Staff to authentically show up with their skills, knowledge, competencies, strengths, curiosity, and unique lived experiences. Reach is committed to having inclusive policies and practices to establish a workplace of inclusion which continues to foster a belonging culture for staff, students, and families.
Job Tags
Night shift, Afternoon shift, 3 days per week, Monday to Friday,