Job Description

Job Description

Job Description

Position Overview

The Payroll Specialist supports a group of 5-10 of our clients across multiple industries. In this role, you will partner with our HR Managers to support day to day payroll operations and be the primary point of contact for the client's employees with regard to payroll.

The successful candidate will have 5+ years of Payroll experience, preferably in a client-facing environment, the ability to multi-task, a strong attention to detail, and top-notch communication skills (both written and verbal).

Work Schedule/Expectations

This is a remote, work from home position.

Although there is inherent schedule flexibility built into the role, it is expected that the Payroll Specialist be on call and available to clients as needed. Although this typically involves working during typical business hours, on occasion the Payroll Specialist may be asked to support client needs early in the morning or evenings. It is imperative that clients feel supported and that they can contact the Payroll Specialist anytime and get a very quick response (ideally immediately, but no greater than 2 hours). Customer focus and responsiveness is a must in this position.

Essential Job Functions (As a Payroll Consultant to our Clients):

• Working closely with assigned Client Supervisor (typically the CEO, President, CFO or Controller), and Client group members to serve as a hands-on payroll expert for the client and their employees.
• Own full-cycle payroll processing.
• Must have a broad understanding of payroll best practices and be comfortable working within a fast-paced environment.
• Maintain highly confidential client and employee information.
• Implement best practices for payroll and timekeeping.
• Ensure accurate benefit deduction setup and amounts in the payroll system.
• Process multi-state payrolls timely and accurately, including new hires, transfers or promotions, and terminations in accordance with applicable regulations.
• Research, analyze and resolve payroll related inquiries, problems and general questions.
• Accurately enters and maintains employee related information in the payroll system, including, but not limited to personnel changes, wage adjustments, garnishments, child support and liens, tax withholding changes, direct deposit, special withholdings, leave of absence/termination forms, and all other required forms necessary for payroll processing.
• Continuously review local, state, and federal laws to ensure systems and processes are compliant. Communicate upcoming compliance changes with our clients.
• Ensures that quality payroll service is provided to clients by maintaining the highest level of quality service.
• Process off-cycle payroll runs as needed.
• Maintain compliance with multi-state regulations for final check processing.
• Manage complex payroll setups and escalations.
• Setup of additional states for tax and regulatory compliance.
• Ensure accurate Quarter End and Year End filing.
• Ensure compliance as it relates to federal and state wage and hour laws. Identify potential legal risk to the client and make recommendations on next steps to minimize risk and ensure compliance.
• Build and maintain healthy relationships with all team members.
• Other duties as assigned

Required Education, Experience, Skills and Abilities:

• Demonstrated track record of establishing relationships and earning credibility and respect with client groups.
• 5+ years of successful Payroll experience in a client facing environment preferred. Experience in a multi-state environment or as a payroll consultant is helpful.
• Prevailing wage experience is a plus
• Exceptional communication skills
• Strong attention to detail
• Strong consultation skills and proven track record in a client facing, matrixed role, including the ability to influence leaders to align people processes and practices with business objective.
• Expert knowledge of California and Federal wage and hour laws.
• Experience working with senior executives, managing organizational change, and comfort with payroll systems/technology are all a must!

Compensation: Up to $70k

HR Pals acknowledges that equal opportunity for all persons is a fundamental human value. Each employee and applicant will be considered on the basis of individual ability and merit, without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, pregnancy, national origin, marital status, physical disability, mental disability, medical condition, genetic information, protected military or veteran status, or any other characteristics.

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