Job Description

Job Description

Job Description

We are seeking a detail-oriented and organized Office Manager to oversee daily operations and support our team. This role requires a combination of administrative and light accounting skills to ensure the smooth functioning of the office. The ideal candidate will be proactive, resourceful, and comfortable handling a mix of responsibilities, from managing office tasks to maintaining financial records.

100% in-office
Hours: 8:30 AM ? 5:30 PM

Key Responsibilities of Office Manager:

• Serve as the first point of contact for visitors, clients, and vendors, managing calls and inquiries.
• Maintain and organize office filing systems, including records, drawings, and correspondence.
• Manage office supplies and place orders as needed to ensure smooth operations.
• Handle professional licensing requirements, including coordinating continuing education credits and maintaining state and national certifications.
• Prepare and process letters, fee proposals, contract forms, and project specification manuals.
• Oversee annual professional liability insurance applications, policy updates, client certificates, and premium payments.
• Coordinate employee health insurance with third-party consultants.
• Collect and verify employee timesheets and track project-related expenses.
• Prepare monthly invoices for design fees, contract engineering fees, printing costs, and permit/inspection fees using an Excel-based system.
• Maintain a paper ledger of expenses and receipts, updating and resolving them monthly.
• Manage and pay monthly bills, including rent, vendor fees, and office expenses.
• Prepare and organize tax-related documentation for the principal’s accountant.
• Coordinate payroll with Paychex Payroll Service twice monthly.

Preferred Skills and Qualifications of Office Manager:

• Previous experience in office management, administrative roles, or light accounting.
• Proficiency in Microsoft Excel and Word
• Excellent organizational, multitasking, and time-management skills.
• Strong attention to detail and ability to maintain confidentiality.
• Professional communication skills to handle client and vendor interactions effectively.

If you are a motivated professional with a knack for balancing administrative tasks and financial management, we encourage you to apply.

#HOUWC46

#ZR Company Description

About Burnett Specialists
Burnett Specialists is a top-ranked, 100% employee-owned recruiting firm with over 50 years of expertise in connecting top talent with exceptional companies. Headquartered in Texas, we specialize in placing professionals in Accounting, IT, HR, Marketing, Engineering, Sales, Legal, Supply Chain, and Administrative roles across major cities, including Houston, Austin, Dallas, San Antonio, and El Paso.

With a proven track record of responsiveness, cost savings, and full-spectrum staffing solutions — from temporary and temp-to-hire to payrolling and direct hire placements — we are committed to exceeding expectations and delivering unparalleled results.

As a Woman-Owned Business Enterprise (WBE), we take pride in building long-term relationships with our clients and candidates while fostering integrity, professionalism, and community involvement.

Visit us at:
Follow us on LinkedIn, Facebook, and Instagram for the latest job opportunities and industry insights!

Company Description

About Burnett Specialists\r\nBurnett Specialists is a top-ranked, 100% employee-owned recruiting firm with over 50 years of expertise in connecting top talent with exceptional companies. Headquartered in Texas, we specialize in placing professionals in Accounting, IT, HR, Marketing, Engineering, Sales, Legal, Supply Chain, and Administrative roles across major cities, including Houston, Austin, Dallas, San Antonio, and El Paso.\r\n\r\nWith a proven track record of responsiveness, cost savings, and full-spectrum staffing solutions — from temporary and temp-to-hire to payrolling and direct hire placements — we are committed to exceeding expectations and delivering unparalleled results.\r\n\r\nAs a Woman-Owned Business Enterprise (WBE), we take pride in building long-term relationships with our clients and candidates while fostering integrity, professionalism, and community involvement.\r\n\r\nVisit us at: us on LinkedIn, Facebook, and Instagram for the latest job opportunities and industry insights!

Job Tags

Contract work, Temporary work,

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