Job Description

Company Overview

Haptiq is a global fintech company with offices in the US, Canada, Poland, and India. We are a leader in delivering digital solutions and consulting services that drive value and transform businesses. We specialize in leveraging technology to improve efficiencies and offer comprehensive solutions tailored to meet the unique needs of our clients across various industries. As well as bringing next-generation technology to private capital markets through the Olympus suite of cloud-based solutions designed to empower private equity, and credit funds as well as the firms in which they invest.

The Opportunity

We are seeking a highly organized, reliable, and resourceful Office Manager & Personal Assistant to ensure our New York office runs smoothly and to support our executive leadership team. This dual-role position requires someone who thrives in a dynamic environment, is a natural problem-solver, and can juggle multiple priorities with discretion and professionalism.

Key Responsibilities

• Manage day-to-day operations of the New York office (supplies, vendors, facilities, equipment).
• Serve as the point of contact for building management and service providers.
• Maintain a welcoming, productive, and well-organized work environment.
• Coordinate team events, in-office lunches, client meetings, and special projects.
• Assist with onboarding of new employees and visitors in the NY office.
• Manage office-related budgets and expense reports.
• Provide administrative and scheduling support to executive team members.
• Coordinate calendars, meetings, and travel (domestic and international).
• Draft and manage correspondence, meeting agendas, and minutes.
• Track deadlines, follow-ups, and personal administrative tasks on behalf of executives.
• Handle confidential information with discretion and sensitivity.

Qualifications

• 2–5 years of experience in an office manager, executive assistant, or PA role.
• Excellent organizational, multitasking, and communication skills.
• Strong sense of ownership and ability to anticipate needs.
• Tech-savvy with experience using tools like Google Workspace, Slack, Zoom, and Jira.
• Professionalism, discretion, and a high level of attention to detail
• Experience in a startup or small company environment is preferred.
• Excellent communication, leadership, and cross-functional collaboration skills.

Bonus Points

• Familiarity with HR or finance processes (e.g., invoices, travel reimbursements).
• Passion for improving operational efficiency and employee experience.

Benefits

• Flexible work arrangements (including hybrid mode)
• Great Paid Time Off (PTO) policy
• Comprehensive benefits package
• 401(k) retirement plan
• Opportunities for professional growth and development.
• A supportive, dynamic, and inclusive work environment.

Why Join Us?

Join us at Haptiq Technology and Solutions and be a part of our mission to create innovative solutions that drive success. Apply now to make a difference in the world of technology and design.

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