Job Description

First Aid + Safety - Bid & GPO Coordinator at UniFirst summary:

The Bid & GPO Coordinator supports UniFirst First Aid + Safety by researching and distributing public and private sector bid opportunities to sales managers while maintaining contract and vendor records. The role involves coordinating with internal teams to manage electronic ordering platforms, EDI systems, and compliance with group purchasing organizations. This position requires strong communication, organizational skills, and familiarity with procurement platforms, offering on-the-job training and career growth within a diverse company culture.

UniFirst First Aid + Safety is seeking a reliable and hardworking Bid & GPO Coordinator to join our community. As a Bid & GPO Coordinator, you will be responsible for identifying relevant public and private sector bids and distributing them to the appropriate sales managers. You’ll also help maintain GPO contract records, vendor registrations, and payment systems including EDI (Electronic Data Interchange) setups. When working with UniFirst First Aid + Safety we provide a variety of shifts. Our standard is a 5-day work week, enjoy two days off a week. We have an immediate opening and provide on the job training.

Pay & Benefits :

On-the-job training + 401K with Company Match, Profit Sharing, Health Insurance, Employee Assistance Program, Life Insurance, Paid Time Off, Direct Payroll Deposit, Tuition Reimbursement, 30% Employee Discount, Employee Referral Bonuses.

What’s in it for you?

Training: With the most in-depth training platform in the industry, our employees get top quality skills training designed to enhance their performance and assist them with their career potential and advancement.

Career Mobility : We’re a growing company offering significant avenues for personal development and growth. Some companies like to promote from within, we love to!

Technology : UniFirst’s many cutting edge sales tools and innovative programs are designed with one purpose in mind – to help you succeed.

Community Culture : Our unique community culture is what makes UniFirst an organization that stands out from the rest.

Diversity : At UniFirst, you'll find an environment packed with different cultures, personalities, and backgrounds because we know it takes many kinds of people to make us successful.

What you’ll be doing : 

• Research and track local, state, and commercial bid opportunities using bid platforms and procurement portals
• Monitor and identify contract opportunities related to safety products, first aid, PPE, and training services.
• Communicate qualified bid opportunities to appropriate regional and local sales managers.
• Maintain a shared calendar or report of open, upcoming, and closed bids.
• Assist with registering the company as a vendor with new agencies and maintaining vendor credentials
• Support maintenance of GPO contract documentation and ensure accurate records of partner portals like Sourcewell, NPP, Vizient, etc.
• Collaborate with internal teams to support EDI onboarding and updates for key GPO and commercial accounts.
• Assist with ensuring compliance and troubleshooting for payment portals and electronic ordering platforms.
• Work closely with the sales operations team to share bid timelines and requirements in a timely and clear format.
• Performs other duties and responsibilities as may be reasonably required by the Manager or Supervisor

What we’re looking for:

• Associate degree in Business Administration or related fields, or equivalent relevant experience.
• Must be 21 years of age or older.
• 1–3 years of experience in an administrative, coordination, or support role (preferably in sales, contracts, or procurement).
• Experience using public procurement websites or bid tracking systems is preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, OneDrive, Teams) for managing reports, documents, and communications
• Comfortable researching online databases and working with shared documents or report
• Strong communication skills – written and verbal – to coordinate with internal teams.
• High attention to detail and organizational ability
• Familiarity with group purchasing organizations (Sourcewell, NPP, Vizient) is a plus but not required.
• Familiarity with EDI systems, payment platforms, and electronic ordering protocols is preferred
• Constant focus on continuous improvement, innovation and quality
• Familiarity with the use of ChatGPT, Grok and other AI search and research tools
• Interest in workplace safety, compliance, or public procurement.
• Able to manage multiple tasks and meet deadlines with minimal supervision
• Proactive and curious — you enjoy hunting down information and sharing it with others.
• Comfortable supporting technical or system setup related to ordering and invoicing.
• Ability to lift and carry 30 lbs.

About UniFirst First Aid + Safety

UniFirst First Aid + Safety is a division of the UniFirst Corporation. UniFirst First Aid + Safety is one of the largest providers of First Aid, AEDs, Compliance Training, Safety and PPE products in the United States. Businesses such as manufacturing, office buildings, retail, construction, logistics, automotive, and government agencies, are just a few examples of our current customer base. We are part of a $70 million division within a $1.8 billion company.

UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws.

Keywords:

bid coordinator, group purchasing organization, GPO contracts, public procurement, first aid safety products, vendor registration, EDI systems, sales support, contract management, procurement specialist

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