We are seeking a highly organized and detail-oriented Executive Assistant with advanced Excel skills to support our leadership team in the construction industry. This role requires a proactive individual who thrives in a fast-paced environment and can manage administrative tasks while leveraging data to drive efficiency and decision-making.
You will be responsible for managing communications, organizing schedules, handling reporting tasks, and supporting client relationship management. Your expertise in Excel will be crucial for data analysis, reporting, and workflow optimization.
Manage executive calendars, schedule meetings, and coordinate travel arrangements
Handle email correspondence via Outlook and ensure timely follow-ups
Create and maintain Excel reports using advanced functions (VLOOKUP, PivotTables, etc.)
Support CRM activities using Pipedrive (training provided)
Conduct lead generation and data enrichment using Seamless.ai
Assist with order processing and inventory tracking via SellerCloud
Prepare presentations, reports, and documentation for internal and client use
Liaise with clients, vendors, and internal teams to ensure smooth operations
Maintain confidentiality and professionalism in all communications
Excellent written and verbal communication skills
Proficiency in Microsoft Outlook for email and calendar management
Advanced Microsoft Excel skills (VLOOKUP is essential; PivotTables preferred)
Strong organizational and multitasking abilities
Attention to detail and problem-solving mindset
Ability to work independently and manage time effectively
Excel - VLOOKUP required, PivotTables helpful
Outlook - For email and scheduling
Pipedrive - Training provided
Seamless.ai - For lead generation
SellerCloud - For order and inventory management
Bachelor's degree preferred (Business Administration, Construction Management, or related field)
2+ years of experience in an executive assistant or administrative role
Experience in the construction industry is a strong plus
Remote VA...Description Description: Who We Are: Across North America and all over the world, Mathnasium Learning Centers are committed to teaching children math so that they understand it, master it, and love it. Our world-class curriculum is built upon the Mathnasium Method...
Hello, I'm Denise, and I'm a pet owner in Fort Myers, Florida. I am looking for a reliable and caring pet sitter to provide overnight care for my little Tilly. The ideal candidate should be an experienced dog lover who understands the importance of providing a safe and...
Job Description Job Description We are seeking an detail-oriented Accounting Assistant to join our team! Your job is to assist our accounting department by handling financial records and assisting with various accounting tasks. Responsibilities: Collection and accounts ...
...Private Duty Caregiver Masonicare at Home Per Diem/Hourly Personal and Companion Care Positions are available throughout the state... ...are currently hiring private caregivers and homemakers for live-in OR hourly live-out work throughout the state. Our hourly...
...parental leave policy Retirement Savings Plan Professional Development stipend for approved learning and educational expenses Home... ...products, serves our customers better, and strengthens our community. GoBook.me is proud to be an Equal Opportunity and Affirmative...