Executive Assistant Job at Robert Half, Chicago, IL

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  • Robert Half
  • Chicago, IL

Job Description

Job Description

Job Description

We're in search of a highly-organized, multitasking professional who excels in fast-paced environments. This crucial role offers diverse responsibilities from calendar management to event planning, functioning at the heart of our clients operations and directly contributing to the company's success. Embrace the opportunity for a rewarding, ever-changing role directly influencing the smooth workings of our client's leadership team. This is a contract to hire position with a strong Financial Technology Firm in Chicago, IL.

Responsibilities:

• Manage and maintain executive schedules, including coordinating meetings and conference calls

  • Responsibilities including processing expense reports, calendar management, and Executive meeting facilitation
  • Documenting 1-1 agendas with department leaders
  • Managing email correspondence and follow-up communication
  • Assisting with new hire orientation and office tours
  • Planning and coordinating company excursions and events
  • Coordinating and scheduling travel arrangements for executives
  • Monitoring and summarizing finance-related correspondence
  • Potential to assist with CEO's duties and travel

If this is a position you're interested in, I encourage you to apply today! Our client is looking to have a decision made within the next week.

• Proven proficiency in Expensify

• Demonstrated skills in managing complex calendars, scheduling, and coordinating meetings

• Strong communication skills, both written and verbal, including email correspondence

• Experience in coordinating and facilitating virtual meetings and conference calls

• Experience working on a remote basis

• Familiarity with travel coordination and itinerary planning

• Excellent organizational skills and the ability to prioritize tasks efficiently

• Ability to work independently and take initiative when necessary

• Flexibility to adapt to changing circumstances and manage multiple tasks simultaneously

• High level of attention to detail and accuracy in all work

Job Tags

Contract work,

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