Job Description

Job Description

Job Description

We are seeking an Executive Assistant / Office Manager to join our team! You will provide high-level administrative support for our company. As part of our team, you will also help maintain and administer accounts receivable records and files, process credit card payments, prepare daily financial reports, and facilitate collections as necessary.

Responsibilities:

• Manage scheduling, budgeting, and payroll
• Schedule meetings and appointments; provide reminders to staff when important events are upcoming
• Organize and inventory office supplies and order more when needed
• Handling bookkeeping and following accounting best practices
• Fact-checking invoices for payment and processing
• Arrange conference calls and meetings
• Record and maintain all relevant data including driver’s hours, delivery locations, and freight information
• Communicate with customers, drivers, and other personnel to resolve issues
• Ensure that all freight is delivered on time and in accordance with applicable laws and regulations
• Monitor truck drivers’ logs to ensure accuracy and compliance with regulations
• Coordinate with truck drivers and other personnel to ensure that all orders are handled correctly
• Ensure compliance with environmental and safety regulations throughout the buying process
• Stay up to date with market trends, metal prices, and industry developments to make informed buying decisions
• Provide general support to visitors who come into the office

Qualifications:

• Previous experience as an executive secretary, administrative assistant, or in other related fields
• Experience in an accounts receivable or accounts payable environment
• Proficient computer skills, including QuickBooks and Microsoft Office Suite
• Strong organizational skills
• Ability to prioritize and multitask
• Strong attention to detail
• Knowledge of accounting, payroll and bookkeeping principles
• Excellent communication and organizational skills

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