Job Description
OB SUMMARY:
The Executive Administrative Assistant directly reports to the Assigned Officer with dotted line to the Director of Administrative Services, and provides support to the other senior management staff. The Executive Assistant is regularly required to effectively manage all aspects of the Officer’s office and resolve complex administrative problems independently. Perform tasks that are diverse and advanced; Responsible for following all CHSI policy and procedures, objectives, and philosophy.
DESCRIPTION OF KEY FUNCTIONS AND JOB RESPONSIBILITIES:
1. Upholds and supports the mission, philosophy, objectives, policies and ethics of CHSI.
2. Will smile, speak in a courteous and friendly manner with clients and staff members.
3. Provide direction and prioritization standards for the screening of Officer’s mail, email, voicemail and appointments using expert judgment and knowledge.
4. Maintains Officer’s files, appointment calendar, and interview schedule.
5. Prepares Officer’s materials for trips/travel
6. Coordinated meetings for Officer and their departments. Anticipate the Officer’s and department’s needs and proactively bring together appropriate people and other resources to support them in addressing issues.
7. Provides support to the Director of Administrative Services by facilitating and organizing board meetings as needed. This includes the preparation and distribution of Governing Board/Body and Committee agendas and materials. Provides minutes to Board Meetings when requested.
8. Prepare reports and analyses reflecting progress, adverse trends and appropriate recommendations or conclusions, as requested by Officer or Director of Administrative Services
9. Can independently conduct research, develop content, and create effective presentations for Officer or Director of Administrative Services to deliver, as requested.
10. Provides final reviews and proof reads all correspondence being sent out on behalf of Officer, Director of Administrative Services, or other senior management staff.
11. Handle confidential information, which would have immediate negative impact on the company operations, performance, or value if shared beyond its intended audience.
12. Ability to receive and initiate extensive, regular outside contacts on behalf of the Officer or Director of Administrative Services with executives and boards of directors of other companies, regulators, elected representatives, charitable boards, and customers.
13. Plan, organize and coordinate the administrative aspects of internal staff meetings, Board related meetings, and meetings with outside entities.
14. Perform all other duties as directed either formally or informally, verbally or in writing by the Director of Administrative Services or other senior management.
15. Fill in as back up to the Receptionist and Director of Administrative Services as needed, including but not limited to:
• Provide coverage for Receptionist’s lunch, breaks, days off as needed
• Receive and direct visitors
• Distribute mail
• Assist in organizing and coordinating board/executive meetings in Director of Administrative Services’ absence
SUPERVISORY RESPONSIBILITIES:
No direct supervisory responsibilities
SKILLS AND KNOWLEDGE
EXPERIENCE AND EDUCATION
Community Health Systems, Inc (CHSI) is a Federally Qualified Health Center (FQHC) and Non-Profit 501 (C)(3), operating six community health centers in the tri-county area of: San Bernardino, Riverside, and San Diego.
CHSI focuses on providing high quality and compassionate medical, dental, women’s health, behavioral health, and vision care services to those who are under-served, uninsured, or under-insured.
Community Health Systems, Inc (CHSI) is a Federally Qualified Health Center (FQHC) and Non-Profit 501 (C)(3), operating six community health centers in the tri-county area of: San Bernardino, Riverside, and San Diego. \r\nCHSI focuses on providing high quality and compassionate medical, dental, women’s health, behavioral health, and vision care services to those who are under-served, uninsured, or under-insured. \r\n\r\nCommunity Health Systems, Inc. is a non-profit 501 (c) (3) 330 HRSA Grantee with Federally Qualified Health Center (FQHC) status. Established from the roots of Bloomington Community Health Center in Bloomington, CHSI has grown with community health centers in the counties of Riverside, San Bernardino, and San Diego. These centers have been developed in accordance with standards established for safety net providers by the U.S. Department of Health and Human Services (HHS), the Health Resources Services Administration (HRSA), the Public Health Service (PHS), and the Bureau of Primary Health Care (BPHC). The mission of CHSI is not to compete with other clinics that provide healthcare services, but to serve the indigent population and meet their healthcare needs.
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