Job Description

OVERVIEW OF THE ROLE/JOB

The primary responsibility of the Asst Payroll Manager is to administer and perform payroll functions for the company following the current federal, state and local standards, guidelines and regulations. The Asst Payroll Manager is will administer authority, responsibility, and accountability necessary for carrying out the assigned duties.

KEY RESPONSIBILITIES: Payroll

• Establish and maintain confidential community payroll files in accordance with state and federal regulations
• Verify pay amounts, hours of work, deductions, etc
• Prepare manual checks as needed
• Process and approve payroll weekly
• Notify benefits broker of terminations
• Process garnishments and pay advances
• Maintain deduction and authorization records for each employee
• Submit payroll for processing within assigned time frames
• Respond to questions related to established payroll processes and procedures
• Retain appropriate W-2 and W-4 Tax Records
• Collaborate with HR to maintain ACA records in Paycom
• Review benefit and other pay deductions each pay period
• Process and upload 401(k) contributions and loan deductions as needed
• Prepare payroll reports as needed (including Quarterly Average Hours Reporting)
• Process and provide monthly bank reconciliations to Accounting Department
• Upload, verify and submit quarterly Payroll Based Journal (PBJ) data
• Process timesheets and time edit forms for community HR employees on a timely basis
• Provide employment and income verifications as needed
• Demonstrate a passion for caring as evidenced by interaction with co-workers, employees, and executives
• Complete special projects and other duties as requested
• Implement and maintain an adequate personnel record filing system
• Keep department managers informed of changes in personnel matters
• Assist with risk management and safety programs
• Assist with Worker Compensation claims and may coordinate work between employees and the insurance
• Maintain confidentiality of all pertinent employee information
• Provide public information (i.e., verification of employment, wages, etc) in accordance with current laws and community policy

SKILLS AND KNOWLEDGE:

• Must have basic computer knowledge
• Understanding of payroll and payroll tax laws
• Must maintain confidentiality and integrity
• Must be knowledgeable of payroll laws, regulations, and guidelines
• Must be knowledgeable of computer systems, system applications, and other office equipment
• Must possess intermediate word processing and spreadsheet application skills
• General knowledge of administrative practices and procedures
• Must be knowledgeable of computer systems, system applications, and other office equipment

EDUCATION AND EXPERIENCE:

• Education : Must possess, as a minimum, a high school diploma or GED (AA Degree in Business Administration preferred but not necessary)
• Experience: 3 years of payroll experience preferred
• HRIS and payroll experience preferred

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