Job Description
Salary : $89,988.00 - $120,972.00 Annually
Location : City of Palm Springs (Airport), CA
Job Type: Full Time - Regular
Job Number: Aviation - 0724
Department: Aviation
Opening Date: 07/15/2024
Closing Date: Continuous
Position Summary THE CITY: Palm Springs, located in the Coachella Valley, is known for its luxurious yet relaxed lifestyle. Picture waking up to fresh air, surrounded by palm trees, and enjoying stunning mountain views. This city offers a perfect blend of nature and modern living for both residents and visitors. Palm Springs is ideal for families, offering numerous parks, gardens, and nature reserves for leisurely activities and wildlife encounters. With a wide range of attractions and events, there's always something fun for everyone in the family. To see the exciting things going on visit the website. The City of Palm Springs is committed to cultivating a diverse, equitable, and inclusive workplace, from policies to inclusive healthcare, and making people of various backgrounds feel welcome and supported. To view our recent Human Rights Campaign, visit the website.
THE POSITION : Under general supervision, the Safety Management Systems (SMS) Manager is responsible for the planning, implementation, and operation of the Palm Springs International Airport's SMS, Safety Certifications, and Airside Construction. Serves as the primary administrator of the Airport's SMS software ensuring compliance and promotion of a safe work environment, emergency planning, airside construction procedures, and other associated operations consistent with the Federal Aviation Administration (FAA).
As a member of the City's unclassified service, this is an "at-will" position and serves at the discretion of the City Manager.
Examples of Essential and General Responsibilities Essential and other important responsibilities and duties may include, but are not limited to, the following:
Essential Functions : - Develop a safety policy consistent with the strategy and vision of the Executive Director of Palm Springs International Airport.
- Responsible for the Safety Management System program design and administration including gap analysis, annual program reviews, implementation of new and/or plan changes, and ongoing monitoring of compliance to ensure established policies and procedures are met.
- Collaborates with other Airport Divisions for the completion of risk analysis of maintenance and construction projects and provide input for department safety program manuals.
- Develop a Quality Assurance and Quality Control program and align assurance programs with FAA Part 139 operations and pertinent Advisory Circulars.
- Investigates causation of airside, landside, and terminal incidents involving aircraft, vehicles, airport users, contractors, and employees, and coordinates risk analysis. Makes recommendations to mitigate hazard risks consistent with best practices, codes, and regulations.
- Serve as Point of Contact for all airport user safety incidents when an employee, passenger, or other user is injured.
- Respond to and prepare timely and comprehensive investigations of accidents and safety incidents. Prepare factual reports to appropriate divisions/personnel summarizing the circumstances and root causes of the accident or incident and follow up with recommended corrective and preventative actions.
- Use a data-driven, business-oriented approach to prevent incidents and manage safety including necessary organizational structures, accountabilities, policies, and procedures.
- Plans, develops, promotes, and administers safety education programs and policies with employees, tenants, contractors, and other stakeholders.
- Develops, implements, and maintains communication systems for distributing safety information as a part of safety promotion and compliance.
- Serves as liaison between airport and airline representatives on matters of ramp, runway, construction, and facility hazards safety improvements.
- Oversees ramp Ground Service Equipment, Foreign Object Debris, and Aeronautical Standards Inspection Programs to ensure the safety of personnel, vehicles, and aircraft operating in and around terminal areas.
- Develops and leads Airport Safety Committees involving staff, tenants, and air traffic personnel.
- Develop and analyze trends and statistics from SMS data; establish a program safety baseline and benchmark goals; conduct safety inspections and assessments.
- Coordinates with City of Palm Springs Safety representative on issues of workplace accidents, improvements, and training and promotes awareness for employees.
- Ensure compliance with government safety regulations including aviation and labor regulations, City policies, and industry best practices.
- Conduct routine and no-notice audits to guarantee Safety Assurance.
- Design a variety of user and employee-based reporting systems, with the ability to report anonymously.
- Designs and administers training programs for airport personnel and tracks completion.
- Make presentations and share best practices with industry partners.
- Perform related duties and responsibilities as required.
Minimum and Preferred Requirements Minimum requirements must be clearly demonstrated on the application to be considered, however, meeting the minimum requirements does not guarantee an invitation to compete further in the selection process. Experience requirements must be demonstrated in the "Work Experience" section of the application, other sections of the application will not be used to determine experience qualifications. (One year of work experience is the equivalent of 12 months of full-time work. "Full-time work" means at least 36 hours of work over a period of one week or 1,872 hours of work over a period of at least12months.) Qualifications noted as "desirable" or "preferred" are not included as part of the minimum requirements.
Experience : - Three (3) years of increasingly responsible experience in the administration of safety compliance, risk management, or similar programs and one (1) year of experience with accident/incident report writing is required.
- One (1) year of experience in a supervisory or lead role managing other employees is required.
- Experience in an airport, airline, or military environment in airside, ground handling, or flight operations is preferred.
Training : Bachelor's degree from an accredited college or university in Occupational Safety, Industrial Safety, Aviation Safety, Business, Public Administration, Risk Management, or related field, or any combination of education or experience that provides equivalent knowledge, skills, and abilities is required.
License or Certificates: - Possession of, or ability to obtain within six (6) months of employment, Safety Management Systems (SMS) Certification.
- Possession of, or ability to obtain within six (6) months of employment, OSHA Certification.
- Possession of an appropriate valid driver's license is required.
- Possession of an appropriate valid C.P.R. Certificate is required.
- Possession of an Airport Security Identification Display Area (SIDA) Badge, which is approved through the Federal Transportation Security Administration (TSA) is required.
WORKING CONDITIONS The following work environment and physical conditions described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
Environmental Conditions :
Office environment; construction and airfield environment; enclosed communication control center environment. Airport environment with exposure to computer screens, heat, noise, dust, grease, smoke, fumes, gases, and potentially dangerous situations.
Physical Conditions :
Essential and marginal functions may require maintaining physical condition necessary for sitting, walking, or standing for prolonged periods; moderate to heavy lifting, carrying, pulling, pushing, kneeling, bending, and climbing with both legs and arms; operating motorized equipment and vehicles; communicate in person; driving a vehicle for extended periods.
Application and Exam Information A completed application, resume, and supplemental questionnaire are required by the closing date and time. As a candidate for the position, you will want to be sure your application accurately reflects your skills and abilities as they relate to the position to achieve maximum opportunity. Applications will be reviewed carefully and only those who appear to have the best qualifications will be invited to continue in the selection process.
Minimum requirements must be clearly demonstrated on the application to be considered as this information will be used to determine minimum qualifications. Experience requirements must be demonstrated in the "Work Experience" section of the application, other sections of the application will not be used to determine experience qualifications.
Resumes and other documents may be submitted, however, they will not be used to determine minimum qualifications, please do not use phrases such as "see attached" or "see resume" as they will not be considered. Meeting the minimum requirements does not guarantee an invitation to compete further in the process. Minimum requirements must be met at the time of application submission unless stated otherwise.
Selection Process Information - The selection process for this position may include one or more of the following: application review, qualification review, written exam, practical exam, oral panel exam, and department interview.
Candidates must successfully pass each stage of the selection process above in order to continue to the next step. This process may be modified or changed depending on the number of qualified candidates.
Please remember to submit all your application materials by the closing date and time. Incomplete or applications received after the closing date and time cannot be considered.
All information on the application is subject to investigation and verification.
For more information on completing your application materials click here.
If you are ready to join the exciting Team Palm Springs and you meet the requirements detailed above, please click the apply button. For more information contact Human Resources at:
The City of Palm Springs
3200 E Tahquitz Canyon Way
Palm Springs, CA 92262
760-323-8215
The City offers an excellent benefit package and retirement plan through California Public Employees' Retirement System (CalPERS). Retirement formula is based on appointment date and membership status with CalPERS.
Applications must be received by 4:00pm, August 5, 2024, in order to be considered for this opportunity.
The City of Palm Springs reserves the right to accelerate or extend the "Closing Date" of open positions at any time, dependent upon the number of applications received. The City of Palm Springs is an equal employment opportunity employer, and we encourage all persons to file applications. Applicants will be considered regardless of race, color, creed, national origin, citizenship, ancestry, age, sex, sexual orientation, gender, gender identity, gender expression, family or marital status, disability, medical condition or pregnancy, genetic information, religious or political affiliation, or veteran status. Disaster Service Worker: In accordance with Government Code Section 3100, City of Palm Springs Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.
The City of Palm Springs provides a comprehensive benefit program for employees including:
- Medical, Dental, & Vision Insurance
- Retiree Health Savings Plan
- Life Insurance
- Long Term Disability Plan
- Employee paid Supplemental Insurance Programs
- Employee paid Deferred Compensation Program
- Employee Assistance Program
- Tuition Reimbursement Program
- Retirement Plan through California Public Employees' Retirement System (CalPERS)
- Benefit program details vary by work unit and bargaining contracts. Click to view additional information and bargaining unit contracts.
- The City does not participate in the Social Security program, except for the mandatory 1.45% Medicare contribution for all regular positions.
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and may be used to further evaluate your experience and education to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from the information included in the Work Experience and Education sections of your application?
02
What is your salary expectation?
03
Do you have the required Bachelors degree from an accredited college or university win Occupational Safety, Industrial Safety, Aviation Safety, Business, Public Administration, Risk Management, or related field, or any combination of education or experience that provides equivalent knowledge, skills, and abilities? (Education may be substituted on a year for year basis with related job experience, experience is in addition to any other required experience.)
- Yes
- Yes, I have the required experience substitution for the Bachelor's degree
- No
04
Do you have the required three (3) years of increasingly responsible experience in the administration of safety compliance, risk management, or similar programs, and one (1) year of experience with accident/incident report writing? Note: entering "N/A" or "See resume/application" does not qualify as an acceptable response, if none, please indicate "none".
05
Please describe your experience in the administration of safety compliance, risk management, or similar programs, accident/incident report writing, and supervisory or lead role experience managing other employees, and where you gained that experience. Note: entering "N/A" or "See resume/application" does not qualify as an acceptable response, if none, please indicate "none".
06
Do you possess one (1) year of experience in a supervisory or lead role managing other employees? Note: entering "N/A" or "See resume/application" does not qualify as an acceptable response, if none, please indicate "none".
07
Please describe your supervisory experience or experience managing other employees? Note: entering "N/A" or "See resume/application" does not qualify as an acceptable response, if none, please indicate "none".
08
Do you have direct experience in the identification, evaluation, and control of safety hazards in workplaces?
09
Please describe your direct experience in the identification, evaluation, and control of safety hazards in workplaces, and where you gained that experience. Note: entering "N/A" or "See resume/application" does not qualify as an acceptable response, if none, please indicate "none".
10
Do you possess the preferred experience in an airport, airline, or military environment in airside, or flight operations?
11
Please describe your experience in an airport, airline, or military environment in airside, ground handling, or flight operations, and where you gained that experience. Note: entering "N/A" or "See resume/application" does not qualify as an acceptable response, if none, please indicate "none".
12
Do you have direct experience interpreting and implementing administrative policies, rules and regulations, provisions, and laws relating to safety, OSHA, Injury Illness and Injury Plans, ADAAA, and return to work programs?
13
Please describe your direct experience interpreting and implementing administrative policies, rules and regulations, provisions, and laws relating to safety, OSHA, Injury Illness and Injury Plans, ADAAA, and return to work programs and where you gained that experience. Note: entering "N/A" or "See resume/application" does not qualify as an acceptable response, if none, please indicate "none".
14
Do you have experience in developing and implementing emergency plans?
15
Please describe your experience in developing and implementing emergency plans and where you gained that experience. Note: entering "N/A" or "See resume/application" does not qualify as an acceptable response, if none, please indicate "none".
16
Please list any certifications or additional training that you may have that would be pertinent to this position. If none, please indicate "none"
17
Do you possess or have the ability to obtain (within 6 months of employment) and maintain the required valid Safety Management Systems (SMS) Certification?
- Yes, I have possession of and ability to maintain, the required SMS Certification.
- No, but am able to obtain and have the ability to maintain, the required valid SMS Certification within 6 months of appointment.
- No.
18
Do you possess or have the ability to obtain (within 6 months of employment) and maintain the required OSHA Certification?
- Yes, I have possession of and ability to maintain, the required valid OSHA Certification.
- No, but I am able to obtain and have the ability to maintain, the required valid OSHA Certificate within 6 months of appointment
- No.
19
Do you have possession of and ability to maintain, the required appropriate, valid California driver license, with a satisfactory driving record?
- Yes, I have possession of and ability to maintain, the required appropriate, valid California driver license, with a satisfactory driving record
- No, but I am able to obtain and have the ability to maintain, the required appropriate, valid California driver license, with a satisfactory driving record by the time of appointment
- No
20
Do you have possession of, or ability to obtain (within 6 months of appointment) and maintain the required valid CPR Certificate?
- Yes, I have possession of and ability to maintain, the required valid CPR Certificate.
- No, but I am able to obtain and have the ability to maintain, the required valid CPR Certificate within 6 months of appointment.
- No.
21
Do you possess or have the ability to obtain and maintain the required valid Airport Security Identification Display Area (SIDA) badge, which is approved through the Federal Transportation Security Administration (TSA)?
- Yes, I possess and am able to maintain the required valid Airport Security Identification Display Area (SIDA) badge, which is approved through the Federal Transportation Security Administration (TSA)
- No, but I have the ability to obtain and maintain the required valid Airport Security Identification Display Area (SIDA) badge, which is approved through the Federal Transportation Security Administration (TSA)
- No
22
Do you have working knowledge of Microsoft Outlook?
- I do not have any working knowledge
- I have taken courses, but have no working knowledge
- I have basic working knowledge
- I have average working knowledge
- I have extensive working knowledge
23
Do you have working knowledge of Microsoft Word?
- I do not have any working knowledge
- I have taken courses, but have no working knowledge
- I have basic working knowledge
- I have average working knowledge
- I have extensive working knowledge
24
Do you have working knowledge of Microsoft Excel?
- I do not have any working knowledge
- I have taken courses, but have no working knowledge
- I have basic working knowledge
- I have average working knowledge
- I have extensive working knowledge
25
Have you attached the required resume to your application? Please note, applications without an attached resume will not be considered.
Required Question
Job Tags
Full time, For contractors, Work experience placement,