Job Description

Job Description

Job Description

Job Summary
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional multitasking abilities, strong communication skills, and a keen attention to detail. This role requires a professional who can manage various tasks efficiently while maintaining a high level of confidentiality and professionalism.

Duties

• Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in event planning and execution for corporate functions, meetings, and conferences.
• Handle bookkeeping tasks using QuickBooks and maintain accurate financial records.
• Coordinate projects by tracking progress, deadlines, and deliverables to ensure timely completion.
• Manage office operations including filing, data entry, and clerical duties to maintain an organized workspace.
• Serve as the first point of contact for visitors and clients at the front desk, demonstrating excellent customer service skills.
• Utilize Microsoft Office Suite and Google Workspace for document creation, proofreading, transcription, and correspondence management.
• Maintain effective phone etiquette while managing multi-line phone systems and responding to inquiries promptly.
• Organize documents using DocuSign for electronic signatures and ensure compliance with company policies.

Skills

• Proven experience in administrative roles with a focus on executive support.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace tools.
• Excellent typing skills with high accuracy in data entry tasks.
• Familiarity with project coordination principles and office management practices.
• Experience in bookkeeping and financial recordkeeping using QuickBooks is preferred.
• Strong proofreading abilities with attention to detail in written communications.
• Ability to manage calendars using Microsoft Outlook Calendar efficiently.
• Experience with transcription services is a plus.
• Demonstrated ability to handle confidential information with discretion. Join our team as an Executive Assistant where you will play a crucial role in supporting our executives while contributing to the overall efficiency of our organization. Your expertise will help drive our success!

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